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International Conference Meets Outlander

Client

International Medical Conference

Location

Throughout Scotland

Event

Conference, Excursions, Gala Dinners & Post-conference trip

We were delighted to have this returning client for a week-long International Conference based at Gleneagles Hotel. As well as organising day excursions on a large scale, we managed their welcome dinner at the hotel and a glorious Gala Dinner at Hopetoun House. Their varied itinerary saw delegates enjoy everything from RIB Boat Rides to private drinks in a castle garden. After the conference we also organised an Outlander tour which saw delegates travel the length of the country discovering filming locations and Jacobite history.

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Venue and Accommodation Finding

Our accommodation team is here to find your delegates and committees the best places to stay, at great prices and in perfect locations.

 Thanks to our strong partnerships with top global hotel chains, we’re able to get you the best rates and deals for your event. We offer a wide variety of lodging options to fit every budget. Delegates can book their accommodations easily during the registration process, or add them on later by reaching out to our dedicated team.

With sustainability an ever more essential part of the venue journey, we’re proud to be ECOsmart accredited.

This means we’re not afraid to ask the questions and ensure the venues we put forward not only meet your business objectives, but it also incorporates your sustainability initiatives.

Registration Management

Your delegates begin their journey with our customised online registration tool, which ensures a smooth and hassle-free experience from the start. We offer a blend of flexible online tools, secure payment options, 24/7 reporting, and mobile-friendly features to meet various needs.

However, our role extends far beyond handling registrations. Our dedicated Delegate Dynamics team is here to ensure everything runs seamlessly, providing a positive and lasting impression both before and during the conference.

We also focus on creating a personalised customer journey and leveraging the data we collect to tailor the conference to delegate demographics. This insight helps us fine-tune your marketing strategy and enhance engagement.

With K&N overseeing all registrations and payments, offering 24/7 access to a client dashboard, and providing onsite registration services with cutting-edge technology, we are committed to delivering an exceptional event experience for everyone involved.

Marketing and Communications

We’re dedicated to generating excitement for your conference and providing comprehensive support. Whether you need a standalone conference website, a unique conference brand and identity, or a creative in-house team to bring it all together, we’ve got you covered.

Our team can handle your social media campaigns with a personal touch, crafting a digital marketing strategy that aligns perfectly with your goals, or collaborate with your existing team to enhance your key messages.

We’ll work closely with you to create a campaign that authentically represents your association and effectively spreads your message.

Our goal is to keep your members and delegates engaged, build anticipation, and maintain momentum leading up to the conference. By doing so, we aim to drive registrations, attract sponsors, and boost exhibition participation, ensuring a smooth and enjoyable process throughout.

Programme Management

We recognise the critical role of the scientific programme, and our dedicated programme management team is committed to supporting authors, reviewers, and presenters throughout every stage.

Our advanced, customisable abstract management system streamlines the entire process, ensuring a smooth experience from submission through review to final selection.

We handle complex abstract management tasks with efficiency, making the process seamless for all involved. Our goal is to minimise the administrative burdens on the organising committees and enhance the overall experience so your programme can thrive.

Financial Management

We understand the financial concerns many associations have when it comes to holding an event or conference, and we aim to eliminate any risk through meticulous budget management. We consistently deliver within budget and often surpass our clients’ financial goals.

We prioritise transparency; if we forsee any potential issues, we will proactively address them, ensuring you have all the necessary information and understand impacts.

Your Account Director will manage the day-to-day budget operations working closely with our financial team, which will act as an extension to your own. This ensures that all accounts are reconciled, invoices processed and payments from delegates and sponsors received promptly.

Event Management

We’ve got dedicated teams that can handle conferences & events of any size, whether it’s something national or on the international stage. You’ll have your own Account Director as your main go-to person, making sure everything runs smoothly between your association and partners. Depending on your conference requirements, the project team will be developed around the scope of services ensuring that every aspect of your project is managed to the highest level.

Together, they’ll focus on making your event a success, helping build a lasting legacy for your association and driving its growth in the long run.

Destination Management Services

Specialists in spectacular experiences. Our exclusive contacts and partners across the UK & Scotland enable us to create some the best off-the-beaten-track itineraries, with memorable moments for guests to take home with them. 

Our team are heavily experienced with different nationalities and cultures, with our multi-lingual staff ready to assist you whatever the enquiry.

Our approach is always personal, detailed, customer and budget orientated with tailor-made programmes to provide you and your guests the perfect event experience.

Our products are constantly evolving with our constant research enabling us to develop the original and innovative ideas we pride ourselves on.

Your Next Event

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Call us on: +44 (0) 131 557 6896